Editing and sending distribution emails The tasks in this section apply to all distribution email types. Email templates Save an email as a template for future invitations and reminders. You can set the template as the default invitation or edit an existing template before you distribute an activity. Edit the email body Write and format the distribution email. Insert variables in your distribution email Variables are useful for mail merges. They help you create and send emails more efficiently, and they prevent errors caused by manual entry. Insert the ActivityLink pipe as a URL with text To add the [%ActivityLink%] pipe as a link hidden behind some text, you can use Activity Link with Text from the Insert Variable menu or follow the steps below. Append member IDs or profile variables to the ActivityLink pipe In a distribution email, you can append profile variables to an activity link. Use this workflow to pass member information to a hidden question or to an external application or resource. Append answer values to the ActivityLink pipe Pass information into your activity by editing the activity link variable in the body of the invitation. Upload recipients Distribute an activity to ad hoc participants. Manually invite recipients Enter a list of up to 20 comma-separated emails to distribute activities to ad-hoc recipients without needing to upload a CSV. Add one or more member groups to an invitation Using a single invitation, you can invite up to 50 member groups to participate in an activity by selecting existing member filters. Duplicate an invitation or a reminder Create a duplicate of an invitation or a reminder, and use it as the basis for a new distribution email. Send a test email See what your distribution email looks like before you send it. Send a distribution email now Send an invitation or reminder to recipients. View participation and message deliverability statistics Participation and message deliverability statistics are available for every email sent as part of an activity. Open rate tracking Measure the effectiveness of emails by viewing the number of recipients who open their invitations and click the corresponding activity links. Delete an unsent message You can delete unsent invitations and reminders from your activities. Recipient size limits and soft launches Use Set recipient size limit to perform a soft launch.
